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Documentation Technician - DEV-S-1920-0002

Job Posting Number: DEV-S-1920-0002
External vacancy
Chisasibi

1. About this job posting

Job Posting Number: 
DEV-S-1920-0002
External Posting Number: 
N/A
Posting Start Date: 
Monday, January 13, 2020
Posting End Date: 
Monday, February 10, 2020

2. About this position

Work Location: 
Chisasibi
Union: 
CSN
Status: 
Permanent Full Time
MSSS Job Number: 
2 356
Department: 
Nishiiyuu
MSSS Job Title: 
Documentation Technician
Financial Sub-Service Number: 
500300
Job Hours: 
35.00
Hours Per Day: 
7.00
FTE: 
Day
Shift Type: 
Stable
Work Schedule: 
10/14 Days

3. Description

SUMMARY OF THE POSITION:

Person who performs technical work pertaining to the organization and operation of documentation systems or centres such as libraries, audio-visual libraries and archives. Within the scope of his work, this person may provide technical assistance to staff in the service or users.

SPECIFIC FUNCTIONS (FOR INFORMATION PURPOSES ONLY):

In organizing and operating documentation systems or centres such as libraries, audio-visual libraries and archives, this person’s tasks may include, but are not limited to:

Ensuring responsibility for the selection, procurement, codification, classification, preservation and dissemination of various documents;

Ensuring the repair of documents showing signs of wear and deterioration;

Assists in developing inventories, forms and finding aids;

Implements and update classification plans and records scheduling and disposal plans;

Codifies and classifies archival materials;

Purges, sorts, reduces and sample archives;

Applies standards and policies for storage of archival materials;

Researches and retrieves archival materials;

Participates in instructing and assisting users;

Ensures the use of computerized document systems;

Provides technical assistance to staff in the service within the scope of his work;

Provides statistics, indicators, and units of measures, and produces various types of reports;

Ensures his own responsibilities according to the organization’s programs, policies, procedures and Program Manuals, and policies regarding access to patient files, in order to provide quality services;

Ensures implementation of the policies, standards, and quality assurance program of the professional practice and clinical activities;

Provides good "customer service" to all users and other staff, in order to foster organizational functioning and, indirectly, quality services to the population;

Carries out his role within the policy principles and guidelines of: Miyupimaatisiiun paradigms and practices, and; collaborative interdisciplinary team-work and communications, for services and programs implementation within            a seamless integrated circle (continuum) of care, centred on the community residents;

Respects the practices, conduct, confidentiality and ethics expected of employees towards users, visitors and other employees;

Carries out other tasks usually assigned to a Documentation Technician upon the request of his supervisor.

4. Requirements

Education: 

Diploma of College Studies with specialization in documentation techniques from a school recognized by the Ministère de l'Éducation, du Loisir et du Sport.

Experience:

Prior experience in applying appropriate computer skills to core functions of documentation technician;

Adaptable and being able to problem-solve issues pertaining to compiling, sorting, and presenting data to a team;

Extracting data relevant to the departments needs and organisations needs.

Knowledge and Abilities:

Good knowledge of laws and regulations governing access to documents;

Good analytical skills;

Sense of organization;

Excellent interpersonal and teamwork skills;

Autonomous, flexible and discreet;

Sense of detail.

Language:

Fluent in English;

Fluency in Cree is an asset.

5. Salary information

Salary (Hourly) Minimum: 
$22.23
Salary (Hourly) Maximum: 
$29.05

6. Contact

All applicants must be Canadian citizens or have a Canadian work permit. Professionals must be licensed to practice in Québec. The Cree Board of Health and Social Services of James Bay aims to hire qualified Cree beneficiaries of the JBNQA, whenever possible. English is the working language of the CBHSSJB.

To apply, send your CV and a cover letter mentioning the Posting number to jobs.reg18@ssss.gouv.qc.ca or fax 1-819-855-2680. For information call 1-877-562-2733.